Academic Faculty Winter Research Pay Form
This form is used to pay Academic Faculty during the winter research period, as determined by Academic Affairs.
Academic Faculty Summer Pay Calculator
Academic Faculty Summer Pay Calculator with Weekend for Field
This form is used to calculate Academic Faculty pay during the summer research period, as determined by Academic Affairs.
Cell Phone Allowance Form
This form is for employees who qualify to receive a monthly allowance to pay for cell phone usage. The completed form must be submitted via the Cell Phone Allowance Request service. Please see the Cell Phone Allowance Policy for more information.
Deferred Pay Agreement Form
This form is for Academic Faculty to choose their pay schedule. The default pay schedule is for 10 monthly payments. This form allows to choose between a 10 month pay cycle or a deferred 12 month pay cycle. In accordance with IRS rules, this form must be completed and submitted prior to the first day of class for the Fall semester each year.
Payroll Action Form (PAF)
Use this form for supplement pay for an employee outside of your department or for a career progression promotion as directed by HR.
Payroll Accounting Adjustment Form
The completed form must be submitted via the Submit Payroll Reallocation / Redistribution service.
Request to Engage in Additional Professional Work Form
Please contact Academic Affairs for any questions regarding the form.
Employment Services Form
PERA Booklet and Form
2025 PERA Choice Booklet and Enrollment forms (Enrollment form is located towards the end of the booklet)
Retirement Choice Webinar for New Hires
Webinar from PERA.
Student Contracts
Undergraduate Student Employment Agreement
Stipend Undergraduate Student Employment Agreement
One Card
All One Card forms must be submitted to MAPS via the Mines Help Center.
One Card Services - This service handles most requests related to the Mines One Card and Mines Fuel Card, including new applications, account adjustments, transaction disputes, and reporting lost cards.
One Card Handbook
Payments
Participant Agreement and Payment Request Instructions
The Participant Agreement and Payment Request Form must be submitted via the Participant Agreement and Payment Request service. Please note: for the W-9 information, please complete the OnBase form. The OnBase form can be found on the Procurement page: Vendor Onboarding - Procurement and Contracts . Additionally, all instructions are found within the service.
Participant Agreement and Payment Request Form
The Participant Agreement and Payment Request Form must be submitted via the Participant Agreement and Payment Request service. Additionally, all instructions are found within the service.
Pay MAPS
To reimburse Mines via the Shared Services Portal MAPS.
Travel and Reimbursements
Request an Expense Report
Travel Guide Website
Reimburse Mines Accounts Payable & Travel - then click on Pay MAPS
OnBase Submission from Procurement webpage
This link is for students and external visitors to begin the reimbursement process. Once on the webpage, click the option on the right-hand side.