Computing Account Termination Request

Service Description

After employees, students, and affiliates leave Mines, their Mines computing access is disabled during a regular IT review process. (Student accounts are reviewed after census day during Fall and Spring semesters.)

Supervisors may facilitate disabling computing account access for a separated employee. The request may include instructions for things such as: (a) access to files, email messages, voicemail messages;  (b) what to do with future email messages (e.g., send an "away" message to senders); (c) how to reassign the telephone extension; etc.

NOTE: If your request does NOT include any things like (a), (b), or (c) above related to your former employee, you do NOT need to submit a Computing Account Termination Request. (Review the questions in the form to help determine if you have need to submit a request.) Based on separation information submitted to MAPS/HR, IT's regular processes will identify, disable, and cleanup former employees' access.

For Supervisors looking to facilitate disabling department/job specific access (e.g., access to departmental shared directories; Banner Admin access; etc.) for an employee changing to a new job and/or department within Mines, or changing roles (e.g, employee to student), please use this service, and select "Changing Department, Role, or Job".

NOTE: Supervisors also need to notify MAPS/HR of employee separations through the HR employee separation process.

NOTE: If access is needed beyond the former employee's contract end date (or custom role) the supervising or sponsoring department must either have a new contract in place before the end date for the previous contract or an active custom role in place. Academic departments may contact Academic Affairs to request account extensions via a custom role. Other departments may submit requests via the Custom Role (Affiliate) Account/Access Request service.