Terminate Employee for Managers

OVERVIEW

This user guide will assist you in terminating an employee in Workday. If you are terminating a Contingent Worker, please refer to the End Contingent Worker Contract process.  

Managers can initiate voluntary terminations. HR Partners can initiate voluntary and involuntary terminations. 

TERMINATE EMPLOYEE

1. Navigate to the relevant employee’s Profile.
2. Click Actions, hover over Job Change, and select Terminate Employee.
3. In the Reason section, select the Primary Reason.
4. Select the check box, to save your changes.   
5. In the Notice Period section, click on the Pencil Icon, and populate the Notification Date.  
6. Select the check box, to save your changes.   
7. In the Details section, click on the Pencil Icon and populate the following:
   • Termination Date: The employee’s final day of employment.
   • Last Day of Work: The employee’s final day in the office
   • Pay Through Date: The final day the employee will be paid.
   • Eligible for Rehire: Select if you would like to rehire the employee.
   • Close Position: Select check box, if the position should be closed and is no longer required (i.e. no backfill).
   • Is this Position available for overlap: select the check box, if this position is available for overlap (i.e. another person simultaneously fills the position before the incumbent’s last day of work).
8. Select the check box, to save your changes.   
9. Insert and additional information in the Comments field, if required.
10. Using the drag and drop functionality, add the resignation letter or other pertinent documents in the Attachments box or click Select Files to choose a file from your computer.   
11. Click Submit.

Next: This task routes for approval to the relevant group(s). If the employee has open Inbox tasks or business processes, the Manage Business Processes for Worker task is triggered.