FAQ: Moving files from a shared drive to the Cloud (Microsoft Teams Channel/ SharePoint Sites / OneDrive)

  • Q: Why should I migrate data from my server to a Teams channel? 
  • A: Migrating data from a server to a Microsoft Teams channel enables centralized access to files, enhances collaboration, streamlines communication, and facilitates remote work and mobile access. 
     
  • Q: How do I migrate files from my server to a Microsoft Teams channel? 
  • A: You can migrate files to a Teams channel by uploading files directly to the channel, using the Files tab within the Teams app, or integrating external storage solutions such as SharePoint or OneDrive with the Teams environment. 
     
  • Q: How long does it take to migrate data to a Teams channel? 
  • A: The time it takes to migrate data to a Teams channel depends on factors such as the amount of data, network bandwidth, server performance, and migration method used. Smaller migrations may take hours, while larger migrations may take days or weeks to complete. 

  • Q: When do I start the migration? 
  • A: You may start the migration anytime. Keep in mind when you do start any migration of files your system maybe slower to respond. We recommend that if you are transferring larger files that you do so starting at the end of your day vs at the start of your day. This will give it time to run without any interruptions. If you have smaller files you can move those quickly throughout the day. Just keep in mind the more you add or bigger the files system, the more your computer's performance will be impacted.

  • Q: What do I do if I have a lot of files?
  • A: If you have a lot of files to migrate to a Teams channel, it may take more than 24 hours for migration to complete. Move the folders one-by-one and not in bulk (all in one go). 
     
  • Q: Do I have to have keep my computer turned on while I migrate? 
  • A: Yes, it is recommended to keep your computer on until the migration completes, as it is a manual process. 
     
  • Q: What if I have a laptop and need to disconnect frequently? 
  • A: We recommend that you wait until the evening or for a weekend for file migration so that you can leave your laptop time to run without any interruptions. 
     
  • Q: How can I ensure data security during the migration process? 
  • A: To ensure data security during migration, you should use secure transfer protocols (e.g., HTTPS), encrypt sensitive data, restrict access to authorized users, and monitor the migration process for any anomalies or security incidents. Teams also provides built-in security features such as encryption, access controls, and compliance certifications. 
     
  • Q: For any queries related to support do contact the below number?
  • A: Please contact the IT Service Desk at 303-278-HELP (4357).

 

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