Through this service, new and existing employees can securely upload new hire documents, benefit forms, and W-4 tax forms, etc., as well as their COVID Vaccine Card or Immunization Medical Exemption Form. To update or initiate direct deposit changes, visit How to Change or Segment Your Direct Deposit for instructions.
Please complete each form and follow the step-by-step instructions to upload the completed forms to the MAPS Employment Processing team.
Once documents have been uploaded, the user will receive an email confirmation from the corresponding area.
View on YouTube
Onboarding Forms for Mines Faculty/Staff New Hires
New Student Worker Packet
Benefits
HR Benefits Website - Find all current information related to employee benefits on the HR Website!
How to Use this Service
1. Go to the OnBase Portal
Select "Upload Your Documents" in the upper right corner of this page.
Alternatively, you can navigate directly to https://onbase.mines.edu/
2. Select the "Hamburger" / Three Line Icon on the Top Left
3. Select "Import Document"
4. Select the "Document Type"
Select "HR-COVID Vaccine Cards" to transmit your COVID Vaccination Card.
Select "HR-COVID Immunization Exemption Form" to submit a vaccination exemption request.
Select "HR-Employee Forms for Review" to transmit HR related forms.
5. Enter Your Campus Wide ID (CWID)
Once you've entered your CWID, the rest of your record will automatically populate.
If you are unsure of your CWID, you can find it in your welcome email from the MAPS Office.
6. Upload Documents Individually or by selecting "Browse..."
When uploading multiple documents, you will be prompted to "Save as Replacement" or "Save as New Document."
Select "Save as New Document" and select "Save"
7. When the document(s) have been added, select "Import"
8. Your Document(s) are Successfully Imported
Check for the green "Imported Successfully" message.
You will also receive an email confirmation at your Mines email address.
