Graduate Student Contract Submissions

For uninterrupted pay, Fall 2024 Graduate RA/TA forms are due by July 26th for New Hires or August 2nd for Continuing Students. All other hourly graduate and undergraduate student forms are due on or before the student’s start date. New hires must complete the onboarding process in Workday on their date of hire and visit the MAPS office in-person to complete the Form I-9. Students are NOT permitted to begin working until their hire is complete in Workday and all employment requirements are submitted to or completed by the MAPS office. 

• Undergraduate Employment Authorizations should be attached to the Hire task in Workday and signed by all necessary parties. For information on how to hire an undergraduate student, view the following links: 
  • Students with no Active Jobs (new hire/rehire): 
    • https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=147736 
  • Students with at least one Active Job (current/continuing): 
    • https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=151370 
• Graduate RA, TA and Hourly Excel Spreadsheets are now being submitted through OnBase Workflow.  Information and training videos can be found at the graduate studies website: https://www.mines.edu/graduate-studies/graduate-contracts/

Graduate contracts are submitted via OnBase, the university’s document management system beginning Fall 2020. Contract revisions for terms prior to Fall 2020 should be submitted to student.contracts@mines.edu after updating the original Excel contract form.