MAPS Forms Directory

Payroll Services Forms

Semi-Monthly Payroll Schedule 2021-2022


Onboarding Forms for Mines Faculty/Staff Hires

403b Optional Enrollment Form
The completed form must be submitted via the Request Change to PERA 401k or Valic 403b service.

Academic Faculty Winter Research Pay Form
This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs. 

Academic Faculty Summer Pay Form
This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.

Academic Faculty 2021 Summer Session Fact Sheet
Use this document to learn more about this year’s summer session. Details include: session dates, position numbers, and general information.

Academic Faculty Charge-Out Form
This form is used to process Academic Faculty Charge-Outs.

Cell Phone Allowance Form
This form is for employees who qualify to receive a monthly allowance to pay for cell phone usage. The completed form must be submitted via the Cell Phone Allowance Request service. Please see the Cell Phone Allowance Policy for more information.

Deferred Pay Agreement Form
This form is for Academic Faculty to choose their pay schedule.  The default pay schedule is for 10 monthly payments.  This form allows to choose between a 10 month pay cycle or a deferred 12 month pay cycle. In accordance with IRS rules, this form must be completed and submitted prior to the first day of class for the Fall semester each year.

Dependent Tuition Application

Direct Deposit Enrollment Form
The completed Direct Deposit Enrollment Form must be submitted in person with a Voided Check or a Direct Deposit Authorization Form from the employee's bank and a Government Issued Photo ID to the MAPS Office located in Guggenheim Hall, Room 224.

FSLA Timesheet 2020
Fair Labor standard Act timesheet is for all classified employees. This timesheet needs to be completed monthly and submitted to your supervisor and kept in your department.
Your timesheet should only be submitted to the MAPS Office when your supervisor has approved overtime payout.

Payroll Action Form
This form is used to make index changes, FTE changes or supplemental/additional pay. It is also used to process Direct Appointments and Salary Surveys (with HR approvals)

Payroll Redistribution Form
The completed form must be submitted via the Submit Payroll Reallocation / Redistribution service.

Tax Sheltered Annuity Authorization Form
The completed form must be submitted via the Request Change to PERA 401k or Valic 403b service.

Employment Services Form

PERA Form
Direct download from PERA site.

Retirement Choice Webinar for New Hires
Webinar from PERA.

Student Contracts

All student contracts must be submitted to MAPS via the Mines Help Center. 
Additional guidance and instructions available in each service.

Submit a NEW Undergraduate Student Contract
Submit a REVISION to an Existing Undergraduate Contract

Undergraduate Student Employment Contract

Fall 2021 Student Employment Contract Information

Student New Hire Packet
Also available in the MAPS Office

One Card

All One Card forms must be submitted to MAPS via the Mines Help Center. 
Additional guidance and instructions available in each service.

Apply for Campus One Card
Request Adjustment to One Card
Request a University Gift Card

One Card Adjustment Form

One Card Handbook

Fuel Card Handbook

Fuel Card Sign Out Template

Prohibited Use of Certain Equipment / Services

Payments

Wire Transfer Instructions
Wire Transfer Request Instructions for the Wire Transfer Request service.

Wire Transfer Request Form
The Wire Transfer Request Form must be submitted via the Wire Transfer Request service. 

W-8BEN
Federal tax form for foreign individuals.  Used with the Wire Transfer Request service. 

W-8BEN-E
Federal tax form for foreign entities.  Used with the Wire Transfer Request service. 

W-9 (Fillable)
Blank W-9

Student Participant Agreement and Payment Request Form
The Student Participant Agreement and Payment Request Form must be submitted via the Participant Agreement and Payment Request service.  Additionally, all instructions are found within the service.

Non-Student Participant Agreement and Payment Request Form
The Student Participant Agreement and Payment Request Form must be submitted via the Participant Agreement and Payment Request service.  Additionally, all instructions are found within the service.

Payment Portal Instructions
Instructions for using the MAPS Payment Portal to reimburse Mines.

Travel, Reimbursements, and Chrome River

Combined TA/TE Form
Used in the Submit Travel Authorization and Submit a Completed Travel Expense Report services.

Fillable Travel Acknowledgement - Credits Must be Used for Business

TE Fillable
Used in the Submit Travel Authorization and Submit a Completed Travel Expense Report services.

Voucher Request Long Form
Used in the Submit "Voucher Request" for Processing service.

Voucher Request Short Form
Used in the Submit "Voucher Request" for Processing service.

 

Details

Service ID: 45159
Created
Sat 8/15/20 10:47 AM
Modified
Tue 9/7/21 10:07 AM