All capital equipment disposals, trade-ins, or surplus transfers require prior authorization from the Controller’s Office. Missing or stolen equipment must be reported immediately. A disposal form, approved by the Department Head and Controller, is required to remove items from the Capital Equipment Inventory.
Donations $500+ require an acknowledgement letter; donations over $5,000 also need approvals, an appraisal, and IRS Form 8283. The Controller’s Office, Contracts, and Capital Asset team coordinate acceptance, tagging, and recording.
For concerns about property acquisition, use, loss, or destruction, Mines community members can report confidentially and anonymously via the SpeakUp@Mines hotline or website.