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Donations $500+ require an acknowledgement letter; donations over $5,000 also need approvals, an appraisal, and IRS Form 8283. The Controller’s Office, Contracts, and Capital Asset team coordinate acceptance, tagging, and recording.

All capital equipment disposals, trade-ins, or surplus transfers require prior authorization from the Controller’s Office. Missing or stolen equipment must be reported immediately. A disposal form, approved by the Department Head and Controller, is required to remove items from the Capital Equipment Inventory.

For concerns about property acquisition, use, loss, or destruction, Mines community members can report confidentially and anonymously via the SpeakUp@Mines hotline or website.

This manual sets forth the policies, responsibilities, and procedures for establishing and maintaining control over property owned by, or in the custody of, the Colorado School of Mines (CSM). The term “property” which is used in this manual is synonymous with the term “capital equipment”, which is defined as personal property having a unit acquisition cost of $5,000.00 or more and an anticipated service life of one (1) year or more. This definition also applies to CSM fabricated equipment.