Equipment donations greater than $5k
- For authorization from leadership to accept the equipment:
- General description
- What the equipment will be used for
- How long we expect to make use of the equipment
- Anticipated location of the equipment on campus and any costs that will need to be incurred to install the equipment i.e. building modifications – with approval from FM group
- Any costs that will need to be incurred to maintain the equipment
- Any significant disposal costs
- Any additional information
- For Tax form 8283:
- An independent appraisal of the value of the equipment
- Acknowledgement letter with:
- date the equipment will be received
- description of the equipment
- equipment appraisal value
- Parts I and IV completed and Parts II and III if applicable
After equipment donation is approved:
- Associate Controller of Tax (Justin Church) can facilitate Tax form
- Contracts (Jenna Sowers) can facilitate agreement unless the foundation is facilitating the donation
- Capital team (Alison Angermeier/Jessie Whitcher) can add to asset ledgers, tag, etc
Equipment Donations greater than $500 but less than $5,000
- Tax form 8283:
- An independent appraisal of the value of the equipment
- Acknowledgement letter with:
- date the equipment will be received
- description of the equipment
- equipment appraisal value
- Parts I and IV completed and Parts II and III if applicable
- Associate controller, Tax (Justin) will sign Form 8283
- The department will need to fill out an acknowledgement letter. You can use the form below as a template.
Donations less than $500 will not receive a Form 8283, but the department can fill out an acknowledgement letter. You can use the form below as a template:
Colorado School of Mines
1500 Illinois Street
Golden, CO 80401
Date
Entity’s Name
Entity’s address
Dear :
On behalf of Colorado School of Mines, it is my pleasure to acknowledge receipt of your gift of (insert gift description). Your gift was received on (Insert date).
Per IRS requirements, we affirm that no goods or services were provided to you in exchange for your contribution. We urge you to consult with your tax advisor regarding the documentation, valuation, and deductibility of your gift.
Thank you for your extraordinary generosity.
Sincerely,
Your Name