Decommission Banner On-prem, Etc.

Status

In Process [In Process]

3% complete, updated on Mon 5/6/24 7:00 AM by Ann Totemeier

Changed Percent Complete from 2% to 3%.
The project officially kicked off on Monday, 4/29. As a team, we reviewed the charter along with any approved changes. Craig & I had aligned with Angie & Evan prior to the kickoff to review assumptions and validate our approach.

Andrew asked that we have the systems shut off by the end of October and all contracts terminated or adjusted, assuming that we'll be live in the cloud by September. To this end, I met last week with our IT stakeholders so we could discuss our contract status for the following vendors (and products):

Ellucian (Banner On-prem, Cognos and ODS)
DLT (Oracle)
Transact (Cashnet)
Evisions (Form Fusion)
Hyland (Hyland Data Transfer)

I’m tracking these applications and vendors separate from the servers using a spreadsheet located on our team site. We also identified Toad as a desktop database management tool used with Banner On-prem. We currently have seven licenses.

Jennifer Phou confirmed that we can decommission PayMyTuition and the Cashnet/Transact server at the same time as the other on-prem Banner apps when we go-live with SaaS in September. Of course, the project will make sure any data, contracts and integrations have been transitioned to the SaaS product(s) beforehand.

I plan to seek sponsor and manager approval to add Stanley Khoo along with members of the Network Team, Security, and IRSA to the project team. So far, I’ve approached Sean and Ed who were open to attending meetings. I expect to know more about each team’s specific involvement as our planning evolves, too.

Also at our kickoff meeting, Logan noted that the business application changes that necessitate this project might also warrant a review of any Business Continuity Plans for Mines. Our sponsors and the ITLT representatives can help decide if BCPs fall into the scope of this project or if these might be the subject of a new project altogether.

Craig delivered the latest project update at the latest meeting of IT leadership on 4/24.

Next steps:

Craig & I meet today to begin using Scrum to plan & schedule our work incrementally in sprints.
Schedule a regular meeting with the contract stakeholders to help stay on task and renegotiate each contract.
Provide an update at the biweekly AS/Infrastructure/Security meetings; the next one is on Tuesday, 5/14.
Continue to meet weekly with Higher Digital to align with Banner SaaS on communication & change management.
Create a project visual for the next ITLT meeting.

Because we’re using a card wall to track work planned/completed/in-progress, Craig & I will need to come up with a way to translate that consistently into a % complete for TDX. Stay tuned.

Please don’t hesitate to reach out to myself or Craig if you have any questions about this status report or anything else concerning the project.

Best regards,
Ann Totemeier, Project Manager
(ann.totemeier@mines.edu)

Details

Dates
Mon 1/1/24 - Tue 12/31/24

Acct/Dept

ITS

Type

IT-General / Decommision Technology

Health

Green - On track

Created

Tue 12/19/23 9:34 AM

Modified

Mon 5/6/24 7:00 AM

New Project Request

Point of Contact

This can either be the project manager or the person who knows the most about the project. Note that the project manager is assigned after the project is created.

Ann Totemeier

How can we help you?

Please provide details regarding your request? Do you have a solution defined or do you need support identifying a solution?

The goal of the project is to decommission Banner On-prem, ODS, and Cognos.

Provide the background of this request.

What events or discussions preceded this request? Have there been previous efforts related to this request? Are you working with a vendor already? What are the benefits of this initiative?

This is the final step in the Banner SaaS implementation.

What is the desired completion date?

Please note that projects will be completed based on resource availability and prioritization.

12/31/2024

What are the factors driving the desired completion date?

Are there campus activities, legal requirements, dependent efforts or goals that are driving a date?

Expiration of our support agreements.

Provide the executive leader(s) who will champion this initiative?

These individuals support the success of this effort, such as removing obstacles, sending strategic communication and promoting necessary policy changes.

Andrew Moore, Matt Ketterling, John Obrecht

What team members have been identified to help drive this initiative?

Please note that involvement of department team members is critical to the success of this inititive.

Ann Totemeier, Craig Dougherty, Angie Reyes, Evan Meredith, Logan Hansen, Martin Heck, and Will Snyder.

Any additional information about this request that you would like to include?

Who does this project help? What happens if this project is not completed?

Description

Mines is implementing Banner SaaS, which will replace the on-premises instances of Banner, including the operational data store (ODS) and IBM Cognos Analytics for reporting.

This project proposes to decommission these systems and corresponding servers as the final step after the Banner SaaS and Edify implementations are complete.

Manager