Financial Aid and Bookstore

100%

Status

Completed [Completed]

100% complete, updated on Tue 8/31/21 2:11 PM by Joan Terrill

Changed Status from In Process to Completed.
Changed Health from Green to None.
Project is 100% complete with confirmation from Jerry Martinez and Jenny Phou.

Details

Dates
Thu 2/11/21 - Tue 8/31/21
Acct/Dept
Financial Aid
Service
Banner / New Integration or Change Request
Type
Software / Hardware / Integration (connecting systems)
Health
None - No health has been set
Portfolio(s)
Classification
Run
Requirements
The process needs to identify financial aid information for the student pertaining to the students financial aid award, account balance and refund information each semester. The information must be transmitted to Barnes and Noble within 48 hours of the start of each term in order for the student to be able to purchase books electronically using an online book voucher system.

The file developed will need to be FTP’d to the designated Barnes and Noble server for processing and to recognize the student is eligible to receive a book voucher based on refund information within the data transferred.
Created
Thu 2/11/21 4:36 PM
Modified
Tue 8/31/21 2:13 PM
Closed
Tue 8/31/21 2:11 PM

New Project Request

How can we help you?
Please provide details regarding your request? Do you have a solution defined or do you need support identifying a solution?
Data will be sent to from Banner to Barnes & Noble and back to Banner.
Provide the background of this request.
What events or discussions preceded this request? Have there been previous efforts related to this request? Are you working with a vendor already? What are the benefits of this initiative?
NA
What is the desired completion date?
Please note that projects will be completed based on resource availability and prioritization.
07/01/2020
What are the factors driving the desired completion date?
Are there campus activities, legal requirements, dependent efforts or goals that are driving a date?
Automatically apply Fin Aid to book purchases.
Provide the executive leader(s) who will champion this initiative?
These individuals support the success of this effort, such as removing obstacles, sending strategic communication and promoting necessary policy changes.
TBD
What team members have been identified to help drive this initiative?
Please note that involvement of department team members is critical to the success of this inititive.
TBD
Any additional information about this request that you would like to include?
Who does this project help? What happens if this project is not completed?
Per Angie Reyes (1/16/20), project is over 100 hours.

Description

The Mines’ Financial Aid office and Mines’ bookstore would like to automate the process of students using their financial aid money to purchase books and supplies from Barnes and Noble prior to the start of each term. The current process is paper driven requiring a student to take a paper voucher from the Bursar’s office to the Financial Aid office and then to the bookstore.  





Systems Affected

  1. Banner

Manager

Joan Terrill
Joan Terrill

Sponsor

JM
Jerry Martinez

Stakeholders (6)

CB
Corrie Bozung
Informed
Manages technical resources.
Fri 4/16/21 9:17 AM
ES
Ed Showers
Bookstore
Fri 3/5/21 3:48 PM
JP
Jennifer Phou
Bursar
Bursar
Fri 3/5/21 3:47 PM
LG
Lisa Goberis
Dir SL Business Admin
Informed
Coordination with Barnes & Noble.
Fri 5/14/21 10:52 AM
LK
Lori Kester
Assoc Provost Enrollment Mgmnt
Accountable
Admissions
Wed 3/11/20 9:48 AM
MS
Monique Sendze
Informed
Awareness of project progress.
Wed 1/22/20 9:24 AM