MediaSpace: How to Update Gallery Publishing Status

Overview

This guide explains how to check and update the visibility settings of your Galleries within MediaSpace to ensure they are shared appropriately.

Step-by-Step Instructions

Access the Gallery Management Tools

1. Log in to MediaSpace:

   • Open your web browser and log into my.mines.edu with your Mines credentials.
     

   • Navigate to the MediaSpace tile within my.mines.edu or use the URL: mediaspace.mines.edu.

2. Navigate to the Gallery Management Page:

• In MediaSpace, locate and open the gallery for which you are a manager.
• Click the menu icon in the top-right corner of the gallery page and select Edit.
  

Edit the Publishing Status of a Gallery

1. Scroll down and review the current setting under “Privacy.”

• Open - Anyone can view content (including anonymous users) but only admin role users and category members can contribute content.
  • Best for public facing galleries.
• Restricted - All logged in users can view content but only Category members can contribute content.
  • Best for Mines-Only galleries.
• Private - Only Category members can view and contribute content.
  • Best for limited-audience galleries.

1. To update the visibility:
   • Select the appropriate option (Open, Restricted, or Private).
   • Click the “Save” button to apply the changes.
     

Edit the Publishing Status of Videos in the Gallery

1. Within your gallery, select the Video to Update:

   • Find the video you want to update and click the pencil icon next to its title to open the editing options.

2. Review the current setting under “Publish” tab.

• Private - Media page will be visible to the content owner only.
• Unlisted - Media page will be visible to anyone with a link to the page.
• Published - Media page will be visible to users according to entitlements based on the selected destinations in the options below. 

3. For published content, assign a category (Gallery) or channel you wish the video to appear within.

4. To update the visibility:
   • Select the appropriate option (Private, Unlisted, or Public).
   • Click the “Save” button to apply the changes.
     

Verify the Changes

• Return to the Media tab in the gallery page and confirm the updated publish status for the video under its title.

Additional Tips

• If you are unsure which setting to use:
  • Use Private for content that is archived or not ready for sharing.
  • Use Unlisted to share videos only with specific individuals using a direct link.
  • Use Public only for content intended for a broad audience.
• Regularly review your gallery to ensure content visibility aligns with your sharing goals.

For additional support, contact the IT Service Desk at 303-278-HELP (4357) or helpdesk@mines.edu.