MediaSpace: How to Update Gallery Publishing Status

This guide explains how to check and update the visibility settings of your galleries in MediaSpace to ensure they are shared appropriately.

Overview

This guide explains how to check and update the visibility settings of your Galleries within MediaSpace to ensure they are shared appropriately.

Step-by-Step Instructions

Access the Gallery Management Tools

1. Log in to MediaSpace:

   • Open your web browser and log into my.mines.edu with your Mines credentials.
     

   • Navigate to the MediaSpace tile within my.mines.edu or use the URL: mediaspace.mines.edu.

2. Navigate to the Gallery Management Page:

• In MediaSpace, locate and open the gallery for which you are a manager.
• Click the menu icon in the top-right corner of the gallery page and select Edit.
  

Edit the Publishing Status of a Gallery

1. Scroll down and review the current setting under “Privacy.”

• Open - Anyone can view content (including anonymous users) but only admin role users and category members can contribute content.
  • Best for public facing galleries.
• Restricted - All logged in users can view content but only Category members can contribute content.
  • Best for Mines-Only galleries.
• Private - Only Category members can view and contribute content.
  • Best for limited-audience galleries.

1. To update the visibility:
   • Select the appropriate option (Open, Restricted, or Private).
   • Click the “Save” button to apply the changes.
     

Edit the Publishing Status of Videos in the Gallery

1. Within your gallery, select the Video to Update:

   • Find the video you want to update and click the pencil icon next to its title to open the editing options.

2. Review the current setting under “Publish” tab.

• Private - Media page will be visible to the content owner only.
• Unlisted - Media page will be visible to anyone with a link to the page.
• Published - Media page will be visible to users according to entitlements based on the selected destinations in the options below. 

3. For published content, assign a category (Gallery) or channel you wish the video to appear within.

 

4. To update the visibility:
   • Select the appropriate option (Private, Unlisted, or Public).
   • Click the “Save” button to apply the changes.
     

Verify the Changes

• Return to the Media tab in the gallery page and confirm the updated publish status for the video under its title.

Additional Tips

• If you are unsure which setting to use:
  • Use Private for content that is archived or not ready for sharing.
  • Use Unlisted to share videos only with specific individuals using a direct link.
  • Use Public only for content intended for a broad audience.
• Regularly review your gallery to ensure content visibility aligns with your sharing goals.

For additional support, contact the IT Service Desk at 303-278-HELP (4357) or helpdesk@mines.edu.