Using Canvas to verify academically related activity for financial aid reporting

Federal regulations require that Mines instructors verify that a student, receiving certain Federal financial aid, has demonstrated an “academically related activity” in a particular course. Examples of academic related activity include, but not limited to, tasks such as: 

  • attending class 

  • completing a quiz 

  • completing an assignment 

  • participating in a discussion 

In situations where Canvas is actively used to facilitate and administer the course, instructors may want to reference their Canvas course to aid in the verification process. If Canvas is not used, instructors are still required to verify academically related activity using other tracking or reporting mechanisms— like in-class attendance or participation. 

 Verifying academically related activity for students who drop a class after census date 

If a student drops a course after census date, students are set as inactive in the associated Canvas course. Students remain in the course for record-keeping purposes only and are listed in the Canvas People area with an "inactive" flag next to their names. These students can no longer see or access the Canvas course, but prior access, engagements and grades are retained and available for instructor review with one of the following guides: 


Verifying academically related activity for students who drop a class before census date 

If a student drops a course prior to census date, students are deleted from the associated Canvas course and all prior records of student grades, access and engagement are not available to instructors. Canvas administrators can retrieve grades, access and other information for deleted students. Instructors should submit a Mines help center request with the name and ID of the student for additional assistance. 


Additional ways to verify academically related activity 

Verifying student academically related activity in a course can be accomplished in instances where Canvas is not used. Instructors should consider and consult other resources that may provide a record of student engagement. Examples include: 

  • In-class attendance, participation or grades 

  • Student engagement with other technologies such as textbook homework systems or 3rd party discussion boards 

  • Remote participation via Zoom or Teams 


Article ID: 122425
Thu 12/10/20 10:53 AM