To ensure an efficient path to payment, we have updated the onboarding processes for both standard suppliers and non-employee payees. Please review the two distinct processes below to determine which applies to your provider.
1. Standard Suppliers and Service Providers (PaymentWorks)
A "supplier" is any business or individual providing goods and/or services (excluding miscellaneous payees).
-
The Process: We use PaymentWorks to automate and simplify onboarding for new suppliers.
-
Next Steps: If your supplier is not already established in Workday, you will need to send them an invitation via PaymentWorks.
-
Instructions: Please visit Procurement's website for step-by-step instructions.
2. Non-Employee Payees (OnBase)
This secure, digital process is specifically for non-employee payees. This includes Miscellaneous Payees, External Committee Members (ECMs), One-Time Payments, and Non-Employee Reimbursements (such as travel reimbursements or honoraria). Note: This process is not for standard suppliers providing goods or services.
-
The Process: We have implemented a new payment Information Intake Form via OnBase.
-
Next Steps: To begin, please have the Payee submit the OnBase Information Intake Form
-
Browser Note: Please ensure you are using Firefox or Microsoft Edge, as these are the preferred browsers for the OnBase form
Questions? If you are unsure which onboarding process to use, please contact MAPS@mines.edu.