How-To: Check the Status of an Undergraduate Student Hire

  1. Navigate to the supervisor’s UG Student Hiring org chart by typing SUP: First Name Last Name and selecting the UG Student Hiring result.
     
  2. From the supervsory org chart screen, select the Staffing tab.
     
  3. Scroll to the section labeled In Progress Staffing Actions. This view will show you what the action is (Hire or Add Job), the name of the student being hired, the supervisor they are being hired under, and who the process is currently with.
     
  4. If the Awaiting Action By column shows
    1. The HR team (Clara, Olivia, Sarah, and Susan) this means hire is at the
      background check stage. The student should be on the lookout for a link from
      OrangeTree to complete this request. NOTE: The email from OrangeTree may end
      up in the student’s spam/junk folder, so they should be checking here as well.
    2. The MAPS team (Ariane, Derek, Irena, Janice, Kyle, + 5 more) this means the hire
      is either at the initial approval step, the compensation approval step, or the
      costing allocation approval step. No action is needed by the department or the
      student and MAPS will complete the approval in the order in which it was
      received.
    3. The student’s name then the hire is awaiting the student to accept their offer
      letter.
    4. The hiring manager’s name means there is an action needed by the department.
      Review your Workday inbox for any pending tasks to review and submit.
  5. After the hire process is complete, the student may appear in one of two places. If the hire date is current or earlier, the student will show in the Members tab. If the hire date is in the future, the student will be listed in the Unavailable to Fill tab that will show all employees with a future hire date. Once the hire date arrives, the student will then appear in the Members tab.
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