Step-by-Step: How to configure and use your Microsoft OneDrive file share on your MacOS computer

This article describes how to setup access to your Mines OneDrive cloud storage location on your MacOS computer and explains how manage how your cloud files are stored. 

As part of Mines' Office365 license, each Mines user is allocated 5TB of cloud storage space.

Install the Microsoft OneDrive Application

1.  Click on the Apple icon at the upper left-hand corner of the MacOS desktop. Select App Store from the menu.

2. The App Store portal opens. Using the search box at the upper right-hand corner of the screen, enter OneDrive for Mac. The search results will be displayed. Click on the OneDrive Install button.

3. The App Store portal will indicate that it is installing.

4. When installation is complete, the Installing button will change to Open. Click on the Open Button. Close the App Store.

Connect to Your Office365 Account

1. When the OneDrive setup dialog opens, enter your Mines email address in the space provided. Click the Sign In button.

2. You will be redirected to the Mines login portal. Enter your account password in the space provided. Click the Sign In button

3. You will be presented the two-factor authentican (DUO) authentication screen and are prompted for your authentication method. Select your desired method.

Select What to Synchronize

1. One drive displays where your local folder will be located. Click Next.

2. OneDrive displays the current content of your cloud storage. By default, everything stored in the cloud is synched to your local hard drive. Remember that your cloud storage allotment is 5TB and you may or may not want everything to sync. Select which folders and files you'd like to sync locally. Click Next.

3. The following screens depict the initial OneDrive orientation wizard. Click Next to sequence through them.

4. You are prompted to install the OneDrive application on your mobile device. For the purposes of this document, we are skipping that process. Click Later.

5. It is recommended that you select the Open at login so my files sync automatically option.

NOTE :  It is not necessary to have the Viscosity VPN client connected if you are off campus for your files to sync.

6. Click on Open OneDrive Folder.

7. A pop-up notice will inform you that syncing is begun. You may not see all your files immediately.

8. After a few minutes, you should see your files.

Managing Your OneDrive Account

1. Click on the OneDrive icon located at the upper right-hand side of your screen. Select the Help & Settings option from the dialog box.

2. Select Preferences from the menu

3. The Preference dialog box opens to the Preferences tab. Here you can choose if your want OneDrive to launch automatically when you log on; hide OneDrive's icon on the dock at the bottom of your desktop; to have OneDrive warn you before it deletes files from the cloud storage location; and lastly, you can choose to automatically save screen shots to OneDrive instead of your desktop folder. The default settings are shown in the next image.

4. Click on the Account tab. Here you can see how much of your allotted space you have consumed on your cloud storage location and how much local disk space is consumed by the files that you've chosen to sync.

5. If you need to free up space on your local hard drive you can manually select which files and folders will be synched locally. Click on the Choose Folders link in the Account tab. A new dialog box opens which presents the files and folders located in your cloud storage location.

6. By removing the check mark in the box to the left of each entry, you can disable the local syncing of the selected file or folder.

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