Decommission Banner On-prem, Etc.

Status

In Process [In Process]

7% complete, updated on Sun 5/12/24 8:56 PM by Ann Totemeier

Changed Percent Complete from 3% to 7%.
The initial planning work on the project involves understanding our on-prem system agreements and limiting those to the time we need support, that is, through October 31^st. In our first sprint of the project, Craig D. and I:

Reviewed all our in-scope vendor relationships to understand the status and whether or not we need to pay vendors to keep support after June 30th.
Aligned with Vanessa upon her return on the effort to collect costs associated with the delay in the Banner SaaS project.

We also attended the Higher Digital presentation on Thursday and reviewed the results. Their change management results/recommendations have implications for our decommissioning of Cognos, Banner On-prem and the ODS. I expect to have additional discussions to align with ITLT about what these mean for this project along with the Banner Saas and Edify implementations.

After our initial sprint review/retrospective, our upcoming sprints will focus on the three major areas - contract, application, and server decommissioning. Our next meeting to discuss the overall contract negotiations status will be on Tuesday, May 21st. This effort has involved the Mines representatives involved with each vendor relationship (and the corresponding products):

Ellucian (Banner/ODS) – Amanda Mojica and Vanessa Rael
DLT (Oracle) – Megan Averch-Popp
Plante Moran (Cognos) – I plan reach out to Jackie this week to find out more
Transact (Cashnet, PayMyTuition) – A vendor meeting is scheduled with Jenny Phou
Hyland (Hyland Data Transfer) – Angie, Megan, and John O.

Also important to our upcoming plans is how mitigate the risk of Red Hat Enterprise Linux (RHEL) 7 support ending on June 30. We’ll continue to provide biweekly updates to the AS/Infrastructure/Security group and share relevant information on our project team site, including:
1. Contract status
2. Servers to be decommissioned
3. Out of office dates

Please don’t hesitate to reach out to myself or Craig D. if you have any questions about this status report or anything else concerning the project. As I will be out-of-office on May 16-17, the next status report will be for the two-week period ending May 24th.

Best regards,
Ann Totemeier, Project Manager
(ann.totemeier@mines.edu)

Details

Dates
Mon 1/1/24 - Tue 12/31/24

Acct/Dept

ITS

Type

IT-General / Decommision Technology

Health

Green - On track

Created

Tue 12/19/23 9:34 AM

Modified

Sun 5/12/24 8:56 PM

New Project Request

Point of Contact

This can either be the project manager or the person who knows the most about the project. Note that the project manager is assigned after the project is created.

Ann Totemeier

How can we help you?

Please provide details regarding your request? Do you have a solution defined or do you need support identifying a solution?

The goal of the project is to decommission Banner On-prem, ODS, and Cognos.

Provide the background of this request.

What events or discussions preceded this request? Have there been previous efforts related to this request? Are you working with a vendor already? What are the benefits of this initiative?

This is the final step in the Banner SaaS implementation.

What is the desired completion date?

Please note that projects will be completed based on resource availability and prioritization.

12/31/2024

What are the factors driving the desired completion date?

Are there campus activities, legal requirements, dependent efforts or goals that are driving a date?

Expiration of our support agreements.

Provide the executive leader(s) who will champion this initiative?

These individuals support the success of this effort, such as removing obstacles, sending strategic communication and promoting necessary policy changes.

Andrew Moore, Matt Ketterling, John Obrecht

What team members have been identified to help drive this initiative?

Please note that involvement of department team members is critical to the success of this inititive.

Ann Totemeier, Craig Dougherty, Angie Reyes, Evan Meredith, Logan Hansen, Martin Heck, and Will Snyder.

Any additional information about this request that you would like to include?

Who does this project help? What happens if this project is not completed?

Description

Mines is implementing Banner SaaS, which will replace the on-premises instances of Banner, including the operational data store (ODS) and IBM Cognos Analytics for reporting.

This project proposes to decommission these systems and corresponding servers as the final step after the Banner SaaS and Edify implementations are complete.

Manager