Period Activity Pay and One Time Entry Guides

Reference this guide for Period Activity and One-Time Pay code eligibility. Following these guidelines and tips will help minimize processing delays and facilitate a faster approval cycle.

All Period Activity Pay requests need the "Costing Override" section to be completed with the funding worktags

Period Activity Pay Type Who is eligible Notes
ADJ - Adjunct Salary Adjunct only - must be same department as currently teach in

*Teaching assignments for Research and Admin employees should be processed using the Adjunct Hiring process through HR

1. Used to revise the offer assignment of an Adjunct hired for your department if the hire has already been finalized

2. Don't modify the section to pay the amount listed on the offer, add a new section to pay only the additional amount needed

3. Not to be used to pay Academic Faculty for additional teaching - please use "Faculty Overload" instead

4. Detailed comment with revision reason and revised course assignment details, including credit hours
CAM - Camp/Summer/Winter Student Worker and Employee

1. Used for Athletic Camp payments
2. Detailed comment required, including name of camp
OVL - Faculty Overload Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Academic Faculty only
2. No attachment required
3. Need number of credit hours in quantity field
4. Not to be used to pay Adjuncts for additional teaching - please use "Adjunct Salary" instead
5. Detailed comment with course assignment included
REG - Grant REG Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Used to pay Academic Faculty up to additional 50% of salary while they are on Sabbatical - mostly funded by grants - to "make whole"
2. Detailed comment required including work that will be performed
XTR - Additional Duties Pay Student Worker or Employee

1. Detailed comment required
2. Most grants do not allow Extra Pay - please get ORA approval before submitting - attach ORA approval
3. Grad RA/TA are not usually eligible - prior approval by OGS needs to be attached
4. Most additional duties for hourly employees should be entered as hours on their timecard, not submitted as a PAP, please consult the Employment Team in MAPS or Brandy in HR before submitting
5. Not to be used to pay for a teaching assignment, please use Faculty Overload to pay for additional teaching for Academic Faculty and use the Adjunct hiring process to pay Research or Admin employees for teaching assignments.
6. Academic Affairs and the Dean's Office might have a required "preapproval" process - please connect with AA and the Dean's office to learn more
MRP - Mines Research Incentive Program (MRIP) Academic Faculty Only (Not Research Faculty or Adjuncts) Currently the form is submitted outside of Workday and MAPS uses this code to setup the payments
WRP - Winter Research Pay Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Academic Faculty only
2. Attachment required
3. Number of days should be entered in the quantity field​​​​​​​
4. Detailed comment of work performed required
FFD - Summer First Field Session Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Used with the Academic Summer Research Form - Attachment Required
2. Number of days should be entered in quantity field
SFD - Summer Second Field Session Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Used with the Academic Summer Research Form - Attachment Required
2. Number of days should be entered in quantity field
SRE - Summer Research Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Used with the Academic Summer Research Form - Attachment Required
2. Number of days should be entered in quantity field
SUM - Summer Teaching Academic Faculty Only (Not Research Faculty or Adjuncts)

1. Used with the Academic Summer Research Form - Attachment Required
2. Number of days should be entered in quantity field
GTEACH - Stipend - Lecturer Graduate Students Only Used by the Employment team in MAPS to pay a student stipend - revision requests should be submitted on the Grad Contract in Onbase, not in Workday
SGS - Stipend - Research Assistant Graduate Students Only Used by the Employment team in MAPS to pay a student stipend - revision requests should be submitted on the Grad Contract in Onbase, not in Workday
TA - Teaching Assistant Graduate Students Only Used by the Employment team in MAPS to pay a student stipend - revision requests should be submitted on the Grad Contract in Onbase, not in Workday
SRL - Stipend - Residential Life Undergrad and Grad Students Used by MAPS to pay a student stipend - if a revision is needed, please contact the Employment team in MAPS
SUG - Stipend - Undergrad Undergrad Students Only Used by MAPS to pay a student stipend - if a revision is needed, please contact the Employment team in MAPS

All One Time Payment requests need the the funding worktag added in the Grant, Project or Operating Account fields.

One Time Payment Type Who is eligible Notes
Asbestos Training Only used by Facilities Management Used to pay bonus for Asbestos Certification
Mentor All Employees 1. Used to pay an employee for teaching a CSM101, CSM202, CSM250, CSM275, CSM550 or similar class
2. Detailed comment required, including the CSM course taught
Spot Award All Employees 1. Used to pay an employee an award or bonus   (PERA/MDCP retirement contribution exempt, strictly monitored)
2. Not to be used to pay lump sum pay for additional duties performed, use "Additional Duties Pay" on the Period Activity Pay options instead
3. Detailed comment required to justify award/bonus request
Student Bonus All Student Workers 1. Used to pay a student worker for an award or bonus
2. Not to pay a student for work performed - submit a student hire or add job to pay students for work performed
3. Detailed comment required to justify award/bonus request
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