Equipment Transfer Agreements and Trade-Ins

Equipment Transfers

The Capital Asset Team should be notified via email:

  • If tagged equipment is moved to a different location on campus
  • If tagged equipment is transferred to a different department or custodian on campus
  • If you wish to transfer capital equipment to another university, external lab, or other entity. You will need permission from the Controller's Office (and the Office of Research Administration if the equipment was purchased using grant funds) before working with the Contracts team to have an Equipment Transfer Agreement drafted.

Trade-Ins

Capital equipment may be authorized by the Controller's Office (and the Office of Research Administration if purchased with grant funds) for trade-in with a supplier towards new equipment.

Please procure a quote for the trade-in value from the supplier and complete a disposal form to begin this process.  You may not proceed with the trade-in until the disposal form has been reviewed and signed by the Controller.

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Property Disposal
All capital equipment disposals, trade-ins, or surplus transfers require prior authorization from the Controller’s Office. Missing or stolen equipment must be reported immediately. A disposal form, approved by the Department Head and Controller, is required to remove items from the Capital Equipment Inventory.