Summary
Learn the required steps for transferring or trading in tagged capital equipment. This includes notifying the Capital Asset Team when equipment changes location, custodian, or institution, and obtaining necessary approvals for external transfers or trade-ins.
Body
Equipment Transfers
The Capital Asset Team should be notified via email:
- If tagged equipment is moved to a different location on campus
- If tagged equipment is transferred to a different department or custodian on campus
- If you wish to transfer capital equipment to another university, external lab, or other entity. You will need permission from the Controller's Office (and the Office of Research Administration if the equipment was purchased using grant funds) before working with the Contracts team to have an Equipment Transfer Agreement drafted.
Trade-Ins
Capital equipment may be authorized by the Controller's Office (and the Office of Research Administration if purchased with grant funds) for trade-in with a supplier towards new equipment.
Please procure a quote for the trade-in value from the supplier and complete a disposal form to begin this process. You may not proceed with the trade-in until the disposal form has been reviewed and signed by the Controller.