Overload Pay (Period Activity Pay)

Dear Deans, Department Managers and Faculty,

For Spring 2024 Academic Affairs and Human Resources would like to utilize the Overload pay for any Ranked Faculty member that will be taking on extra teaching. This will help to ensure we have accurate information for Adjunct hires including number of hires and salaries. This will also allow the process to come to Academic Affairs to be approved by the Provost.

When completing this in Workday please make sure you have all the information needed to complete the process.

ADD PERIOD ACTIVITY PAY

  1. In Workday, search for and select the Employee
  2. From their employee profile, click Actions, hover on Compensation, and click Manage Period Activity Pay Assignments.
  3. On the next page, select and fill out the following details:
    • Effective Date: Ensure the correct date is populated.
    • Employee: The name defaults based on your previous selection. Do not change this field.
    • Position: Only positions applicable to the employee display in the menu. Select the applicable position that Period Activity Pay should be added for. Positions with a (+) sign means it’s an additional job. The Position without a (+) sign indicates the primary job. Select the appropriate position.
    • Academic Period: Select the applicable period from the menu.
    • Period Activity Pay Matrix: This field defaults from the Academic Appointment. Leave as is.
  4. Click OK.
  5. In the Reason field, select Period Activity > Add Activity Pay > New Assignment.
  6. Click OK.
  7. In the Reason field, select Period Activity > Add Activity Pay > New Assignment.
  8. Click OK.

 

Activity Column

  1. Select TA – Teaching then OVL – Faculty Overload. From the menu, you can select the Category then the Type.
  2. In the Task field, you can leave this blank
  3. The Comment field is where you will add the assignment of the Overload.

 

Activity Dates Column

  1. In the Activity Dates section, enter the dates of the activity will take place.
  2. If applicable, select the Use as Payment Date Range checkbox.

 

Reportable Hours Column

This section does not need to be completed for Overload Payment.

 

Units Column

  1. Under the Units section, enter the Quantity for Overload pay it will be the Credit Hours.
  2. The Assigned Unit Rate auto-populates based on previous selections. If it does not, continue to the Compensation column to enter a total amount manually.

 

Compensation Column

  1. The Total Amount field may auto-populate based on previous selection. If not, enter the applicabel total compensation amount (e.g., contract amount).
  2. If you need to add split costing/costing overrides, click Costing Overrides (0 button). Add the applicable Grant, Cost Center, Fund, and/or Program. The total percent for all costing must add up to 100.

(This is where the Worktag goes)

 

Payments Column

  1. The Start and End dates automatically populate based on the Activity Start and End dates.

 

Attachments Section

  1. Upload an attachment by clicking Select Files and selecting files from your computer.
  2. Click Submit.

Note: The process automatically routes to the approver.

 

EDIT OR REMOVE PERIOD ACTIVITY PAY

  1. In Workday, search for and select the Employee.
  2. From their employee profile, click Actions, hover on Compensation, and click Manage Period Activity Pay Assignments.
  3. Enter the Effective Date.
  4. In the Employee field, the name auto-populates based on your previous selections.
  5. In the Academic Period field, select the appropriate period from the menu.
  6. The Period Activity Rate Matrix field auto-populates based on previous selections.
  7. Click OK.
  8. Select an appropriate Reason for making the change.
  9. Edit or delete any necessary fields.
  10. Upload an attachment by clicking Select Files and selecting files from your computer.
  11. Click Submit.

Note: The process automatically routes to the approver.

Print Article