Requesting & Preparing for Your Virtual I-9 Verification

This job aid provides step-by-step instructions on how to book a virtual I-9 appointment and upload your required documents in Workday.

In accordance with federal law:

Section 1 of the I-9 form must be completed by the employee no later than their first day of paid employment
Original, unexpired documents proving identity and employment authorization must be presented and verified within three business days of the start date.

Adherence to this timeline is mandatory, and failure to comply will result in the immediate termination of your employment.

Step 1: Book Your Virtual Appointment

To request a virtual I-9 appointment, click here to book your appointment.

Step 2: Review and Prepare Your Documents

Prior to your appointment, upload your required documents. If this step is not completed before your virtual appointment, we will not be able to complete the verification and you will need to either reschedule the virtual appointment or come in person to the MAPS Office, Guggenheim Hall Room 224.

Review the List of Form I-9 Acceptable Documents. You must choose:

One document from List A (Establishes both identity and employment authorization) OR
One document from List B (Identity) AND one document from List C (Employment Authorization).

Document Upload Requirements:

To ensure a smooth verification, please take clear color photos or scans and note the following requirements:

Separate Uploads: We recommend uploading each document as a separate file.

Passports: For US and Foreign Passports, upload both the photo page and the barcode page.

Cards: For US Passport Cards, Permanent Resident Cards, Employment Authorization Documents, and List B documents containing a photograph, you must upload both the front and back of the card.

Foreign Passports: Must include uploads of your supporting documents, such as your I-94 and work authorization documents (e.g., I-20, DS-2019, or I-797).