- To change the compensation rate for a student employee, first you will type their name in the Workday search bar and hit Enter. Click on the employee's name to access their profile.
2. Click Actions > Compensation > Request Compensation Change
3. On the pop-up screen, enter an effective date for the change. The system will automatically default to the next pay period. Modify this date if needed.
If the employee has multiple positions, select the position receiving the compensation change. The Reason field will appear after you enter the position.
Enter the reason for the compensation change by selecting the appropriate choice under Request Compensation Change > Base Salary Change.
Minimum wage increases MUST be effective 01/01/[effective year, for example 2026]. If the change is due to the Colorado minimum wage increase, the pay rate must be at least that year’s minimum wage; for the year 2026 it is $15.16/hour.
If updating the hourly rate due to the Colorado minimum wage increase, use the reason shown below.
4. A compensation change can be for an hourly or salary position.
- For an hourly position, scroll to the section labeled “Hourly” and click on the three dots on the right to Edit the hourly rate. Click Save.
b. For a salary position, scroll to the section labeled “Salary” and click on the three dots on the right to Edit the annual rate. Click Save. The new and modified salary will be displayed.
5. Review the information for accuracy and click Submit in the bottom left.
The page will refresh, and you should see a pop-up box stating your changes have been submitted. If you would like to review the information, or see where the process will go next, you can click View Details on the pop-up box and review.
NOTE: all approvals must be complete for the change to take effect.
6. Note: if you “Save for Later” Step 4 above, when you come back to the task in your inbox, the task will appear with a Make Changes button at the top.
7. To make the change in Compensation, click on the Make Changes button. A new screen will appear.
- In the Hourly section, click on the three dots to the right. Select Edit and enter new pay rate. Save. Hit Submit.
b. For Salary, in the Salary section, click on the three dots to the right. Select Edit and enter new pay rate. Save. Hit Submit.
