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Hiring Request Approval Process
The below process follows the updated Hiring Request Form (see attachment for the form). It provides guidance for which departments / people complete the various portions of the form based on the knowledge required. In some cases, individuals may have all the needed information to complete the form, before being sent to the Executive Team for review.
*Note- The following positions are exempt from this process, and do not require a completed form unless it is a brand-new position. No ET discussion is necessary for the job requisition to be created and posted.
- All Classified Temporary and Replacement Positions (Note: Classified Promotions and Reclassifications are NOT exempt from this process)
- All Adjuncts
- All Fixed-Term and Temporary Positions
- OreCart Drivers
1. Hiring Manager/Administrator (Person Completing the Form)
- Completes the top portion of the request form.
- Is responsible for moving the process along and gathering the correct approvals.
- For the budget section, Academic Affairs forms should be routed to Nichole Bigley. For all other departments, if position information is needed (Position Number, FTE, Budget), please contact your Budget Analyst.
2. Director/Department Head/Dean
- Reviews the request and provides signature approval.
- Returns signed form to Hiring Manager/Administrator.
3. Unit Vice President (VP) / Provost
- Reviews the request and signs the form.
- Emails the signed form to the Executive Team by COB Wednesday.
4. Executive Team
- Meets weekly to discuss all form submissions.
- Decides on approval, denial, or delay.
- If request is denied or delayed, provides reasons and recommendations.
5. Chief Financial Officer (CFO)
- Finalizes and documents decision from the Executive Team.
- Adds signature and routes the form to the Chief Human Resources Officer.
6. Chief Human Resources Officer (CHRO)
- Reviews and finalizes the approval process.
- Distributes the completed form to the Hiring Manager/Administrator, Budget Office, and Talent Acquisition Partner.
7. Hiring Manager/Administrator
- Initiates the Job Requisition in the system after approved form has been sent from CHRO.
8. Talent Acquisition Partner (TAP)
- Confirms all approvals are in place once form has been sent from CHRO.
- Attaches the fully executed approval form to the Job Requisition at the approval step.
- Records the request in the tracking system.
Contact Jill Ostendorf in Human Resources with any questions.