Preferred First Name Phase II

44 %

Status

Project is 44 % complete, starting on Mon 5/10/21 and ending on Fri 12/17/21.

In Process [In Process]

44% complete, updated on Fri 4/1/22 5:32 PM by Angie Reyes

Connected with Natalie Vega on 4/1/22. Will schedule a follow-up meeting with the project team and Natalie for an update on action items and next steps.

Details

Dates
Mon 5/10/21 - Fri 12/17/21
Acct/Dept
Compliance, Policy & Risk Mgmt
Service
Project & Portfolio Management / Project Request
Type
Software / Hardware / Enhancement (Extending application functionality)
Health
Yellow - At risk with corrective actions
Classification
Run
Created
Thu 5/6/21 11:57 AM
Modified
Fri 4/1/22 5:32 PM

New Project Request

How can we help you?
Please provide details regarding your request? Do you have a solution defined or do you need support identifying a solution?
Since launching the new Self-Service Banner 9 (SSB9) Personal Information page in October of last year (which enabled the self-service capability for the Mines Community to add/update their PFN), Title IX and ITS have received inquiries regarding name usage in different systems and applications. Recently, we have also received feedback from faculty and advisors about the challenges with matching student names across various platforms.

The following are included in the scope of work for Phase II.
• Banner 9 Self-Service pages
• Active Directory and LDAP, which feed Teams, Zoom and federated systems
• Cognos reports
• Additional third-party systems, i.e., Maxient (Students of Concern database), Medicat (electronic record platform used by health, dental and counseling)
Provide the background of this request.
What events or discussions preceded this request? Have there been previous efforts related to this request? Are you working with a vendor already? What are the benefits of this initiative?
Background Information on PFN: Katie Schmalzel in the Office of Institutional Equity and Title IX served as the procedure contact and Preferred First Name (PFN) project sponsor. Katie led a committee of system owners in the spring of 2019 to develop procedures and identify high-impact systems to push PFNs to. Phase I was completed last month, which included the:
1) Launch of the SSB9 Personal Information page for self-input of PFNs instead of going through the Registrar’s Office or MAPS
2) Completion of the programming changes to 21 high-impact systems/applications to accommodate PFNs

Please refer to the Title IX links below for details on Preferred First Name, including a list of the systems currently receiving/using the information.
https://www.mines.edu/institutional-equity-titl...
https://www.mines.edu/policy-library/preferred-...
What is the desired completion date?
Please note that projects will be completed based on resource availability and prioritization.
08/20/2021
What are the factors driving the desired completion date?
Are there campus activities, legal requirements, dependent efforts or goals that are driving a date?
Want it to be ready for Fall 2021.
Provide the executive leader(s) who will champion this initiative?
These individuals support the success of this effort, such as removing obstacles, sending strategic communication and promoting necessary policy changes.
Katie Schmalzel
What team members have been identified to help drive this initiative?
Please note that involvement of department team members is critical to the success of this inititive.
Katie Schmalzel
Angie Reyes
Paul Myskiw
Noelle Sanchez
Stacie Altman
Tricia Douthit
Jackie Twehues
Corrie Bozung
Zack Scholnick
Any additional information about this request that you would like to include?
Who does this project help? What happens if this project is not completed?
TBD

Description

Since launching the new Self-Service Banner 9 (SSB9) Personal Information page in October of last year (which enabled the self-service capability for the Mines Community to add/update their PFN), Title IX and ITS have received inquiries regarding name usage in different systems and applications. Recently, we have also received feedback from faculty and advisors about the challenges with matching student names across various platforms.

Systems Affected

  1. Banner

  2. Cognos

Manager

Alternate Manager(s)

Sponsor

Stakeholders (4)

AL
Alex Leach
Asst Dir Insti Equity/Title IX
Consulted, Informed
Awareness of project progress
Thu 12/16/21 4:12 PM
AM
Amanda Mojica
ITS Chief of Staff
Informed
Informed
Wed 2/23/22 12:20 PM
PM
Paul Myskiw
Registrar
Consulted, Informed
Consulted, informed
Fri 4/1/22 5:31 PM
SL
Sareen Lambright Dale
Assoc Dir Prev Pgrms/Conf Scvs
Consulted, Informed
Awareness of project progress
Thu 12/16/21 4:12 PM