How to Share Your Outlook Calendar and Use “Bookings with Me” in Microsoft 365

The purpose of this article is to provide instructions on how to share their Outlook calendar using the Microsoft 365 (M365) app and Outlook on the web. This article also covers how to use the “Bookings with me” feature to allow others to schedule time with you. These steps apply to the M365 desktop app and web version.

1.0 Audience

Identify the intended audience for this document. Select all that apply:

• Employees (Staff, Faculty)

 

2.0 Purpose 

The purpose of this article is to provide instructions on how to share their Outlook calendar using the Microsoft 365 (M365) app and Outlook on the web. This article also covers how to use the “Bookings with me” feature to allow others to schedule time with you. These steps apply to the M365 desktop app and web version.

 

3.0 Instructions

Table of Contents

• Share your outlook calendar
• Enable bookings with me

 

Share Your Outlook Calendar

1. Open Outlook (desktop app or web version) and click the Settings gear icon. In the search bar, type Share Calendar.
    

2. Choose can choose to share or publish a calendar.
   
    
   • To share a calendar: Select what details you want to share and with whom.
     
      
   • To publish a calendar, select which permissions you want to provide and then press publish. A few other options available:
     • Copy the provided links to share your calendar with others.
     • Use Reset Links to revoke previous links.
     • Use Unpublish to remove access completely.
       
       

 

 

Enable “Bookings with me”

1. Open Outlook (desktop app or web version) and click the Settings gear icon. In the search bar, type Bookings with me.
2. Click the book with me link to open the Bookings setup
   
    
3. Review the default booking page provided by Microsoft. Example: You can set your available time to a certain set of hours (e.g., 1:30 PM – 2:30 PM). Note: meeting times are blocked automatically on your calendar.
   • You can edit an existing booking page by clicking the three dots in the top right corner of that module.
     
      
   • You can create additional booking pages, by clicking the + sign on your main booking page. 
     • You can create multiple booking pages (one for 30 minute meetings or 15 minute meetings) for different purposes.
     • You can choose Public or Private visibility. Public booking pages will appear on your booking page. Private booking pages will appear to those who have a link to book.
        

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4. Click the three dots (ellipsis) to share your booking link.

 

4.0 Definitions 

• Bookings with me: A Microsoft feature that allows others to schedule time with you based on your availability.